Whether you are a small business, just starting out, or a freelance entrepreneur, a virtual mailbox is a great way to start building a professional presence. Not only does it remove the mail sorting process altogether, but it can also help protect your privacy.
Below, we will discuss how owning a virtual mailbox can increase the control you have over your mail, among other benefits.
What is a Virtual Mailbox Service?
Coworking and rentable office spaces offer virtual mailbox services to provide a centralized place to receive business-related mailings. Essentially, these types of spaces lend their address to business owners in order to present more professionally to clientele.
What makes it virtual is that the mail you receive is digitized. This means that you receive scans of your mail each week (or every day) and you decide if you would like it opened and scanned, shredded, or forwarded to your address. No more stacks of mail piling up on your desk!
Additionally, some office space rental services add a virtual receptionist to not only handle your phone lines but also to personally handle and forward your mail directly to your home office. The virtual receptionist is confidentially responsible for the above process and keeps you in complete control of your mail without the hassle.
Why is a Virtual Mailbox Service Beneficial?
Small businesses and freelancers benefit the most from virtual mailboxes for a variety of reasons. If you are one, chances are you are working from home. It is never a good idea to use your home address as your business address should you ever need to send mail out. God forbid an angry customer finds it. It is not unheard of for people to just show up at your door.
Not only that, but once business starts to pick up, a lot of time is usually spent sorting through mail. That is valuable time you could be putting towards more important aspects of your business, such as growing it. Further, running a business is not for the faint of heart, and alerting your neighbours to any possible disputes is just not a good look for you or your business.
Lastly, owning a virtual mailbox does so much more than making you appear more professional and keeping your desk clear. Here are the reasons why not only business owners, but even regular families are choosing to have their mail sent to a virtual mailbox.
It Protects Your Privacy
As mentioned above, a virtual mailbox does not use your actual address. It is simply an alias in order to protect your whereabouts. Your mail is completely taken care of from start to finish in a confidential facility by a professional assistant. No need to worry about people locating you or digging through your personal information, which brings us to the next point.
It Prevents Mail Theft
Even as a federal offence, mail theft is an unfortunate event that happens all too frequently. A direct result of mail theft is identity theft. With a virtual mailbox service, all possibilities of those debilitating scenarios are eliminated.
You Can Access it Anytime and Anywhere
We’ve all been there. We are going on vacation or a work trip and we need to ask someone to bring our mail in. Perhaps we are expecting an important document or package and we won’t be around to receive it. Those worries are nonexistent with a virtual mailbox service. Wherever you are in the world, you can see your mail as soon as it arrives, or whenever you are free.
In a world where everything is becoming more and more technologically advanced, virtual mailbox services are no stranger to the industry. Because everything is carefully digitized and can be sorted accordingly with a few taps on your screen, you can access your mail anytime and anywhere. It’s like an inbox for snail mail!
Astra Business Centre: Best Virtual Mailbox Service in Calgary
Now that you know why a virtual mailbox service is so great, you probably want to figure out how to sign up for one. Save yourself the time and check out Astra Business Centre located in Calgary, Canada. This coworking office space offers professional virtual mailbox services to elevate your business presence, ensure your safety, and omit the task of sorting through mail.
With multiple five-star reviews and positive testimonials, Astra Business Centre will undoubtedly provide a virtual mailbox service that is nothing short of excellent and convenient. Take a look at just some of the features that would come with your monthly subscription.
Mail Handling and Forwarding Services
Upon signing up, you will be provided with a virtual assistant as well as a private mailbox to sort and forward all of your mail. A perfect way to stay organized and manage your time more efficiently.
Premium Mailing Address
In addition to a private mailbox, you will also get to utilize the address which will not only protect your confidentiality but also cause you and your business to exude professionalism. Having a premium mailing address to provide your clients is always a good look!
Centralized and Accessible Location
Though virtual mailboxes ensure that you won’t have to go anywhere to pick up your mail. The building is at a centralized location and is easily accessible to all that use it. Should you ever want to use the facility, pick up a document in person, or anything at all, the front desk receptionist will always be there to warmly greet you.
Astra Business Centre is an all-in-one professional office facility that will go above and beyond to provide you with the type of services that make your business thrive. Whatever your profession demands, Astra’s virtual mailbox service is sure to accommodate a variety of needs. They are committed to making running your business as smooth as possible.
Take a look at our tour video and fill out their contact form to get your virtual mailbox set up today!